Covenant Health

Inventory Control Coordinator, Materials Managment

Full Time, 80 Hours Per Pay period, Day Shifts

Fort Loudoun Overview: 

Fort Loudoun Medical Center, part of Covenant Health, is an 87,000-square-foot hospital serving Loudon County and surrounding communities. Based in Lenoir City, TN, with more than 200 physicians across 29 specialties, the facility offers advanced technology including MRI, CT, ultrasound, diagnostic X-rays, women’s imaging, and nuclear medicine unique to the region. Featuring private patient rooms and comprehensive services such as emergency care, surgery, and specialized treatments, our dedicated team of physicians, staff, and volunteers is committed to providing excellent care to every patient, every time. 

Position Summary:

Works under the general supervision of the Manager of Purchasing to coordinate all inventory control functions for the Materials Management Department. Performs all duties necessary to ensure that the ordering and receipt for perpetual inventories is completed within hospital guidelines and parameters of the Materials Management information system. Works closely with managers, directors, and vice-presidents to conduct and analyze their annual physical inventories.

• Provides support and service to managers, directors, and vice-presidents to conduct physical inventories in their departments. This includes but is not limited to the building of count sheets, test counts, pricing and valuation of inventoried items.
• Responsible for organizing, conducting, and reporting routine cycle counts for the perpetual inventory.
• Accountable for the number, frequency, and appropriateness of all inventory debits, credit, and adjustments.
• Uses research and analytical skills to study and do reporting on supply trends at the facility or department level. Uses advanced PC software skills to prepare succinct and meaningful reports for managers and customers.
• Responsible for the overall accuracy of the Materials Management inventory, as well as for supporting the annual inventory turnover goals set by management.
• Responsible for effective, timely, and autonomous decision making in matters of customer relations, problem solving, or issues which arise in absence of the director.
• Responsible for using the inventory management system as a tool for maintaining adequate inventory balances in the perpetual inventory.
• Uses various reports and system forecasts to ensure the proper minimums and maximums are specified.
• Responsible for preparing/communicating purchase orders within policy guidelines on the Materials Management Information System (MMIS).
• Acts as a conduit/consultant between Corporate Purchasing and end users to assure requested items are added and maintained within the MMIS.
• Responsible for resolving matters relating to invoice/shipping discrepancies with vendors, Corporate Purchasing, and finance staff.
• Responsible for professionally communicating with customers, suppliers, and support personnel via telephone, e-mail, or in person.
• Responsible for maintaining a neat and well organized filing system for documents related to purchase transactions.
• Responsible for coordinating vendor returns, backorders, or evaluations as required or requested by management.
• Recommends product substitutions to customers in cases of vendor backorder or supply shortages.
• Follows policies, procedures, and safety standards. Completes required education assignments annually. Works toward achieving goals and objectives, and participates in quality improvement initiatives as requested.
• Performs other duties as assigned.

Minimum Education:          

None specified; will accept any combination of formal education and/or prior work experience sufficient to demonstrate possession of the knowledge, skill and ability needed to perform the essential tasks of the job, typically such as would be equivalent to an Associate’s degree. Preference may be given to individuals possessing a Bachelor’s degree in a directly-related field from an accredited college or university.

Minimum Experience:         

Previous Experience in Healthcare Purchasing preferred. General knowledge of Accounting or Finance is strongly preferred.

Licensure Requirement:      

None