Covenant Health

Inventory Control Coordinator, Materials Management

Full Time, 80 Hours per pay period, Night shift

Parkwest Overview:

Headquartered in Knoxville, Covenant Health is a community-owned integrated healthcare delivery system and the area’s largest employer.

Parkwest is Covenant Health’s and West Knoxville’s premier medical facility and a top-performing heart hospital, offering our patients world-class treatment with all the convenience and warmth of home.

In addition to providing the area’s leading cardiac services, Parkwest has been nationally recognized for award-winning care throughout our facility. For 2020-21, Parkwest received recognition from U.S. News & World Report as one of the “Top 10” hospitals in Tennessee.

Knoxville located in East Tennessee is the third largest in the state, well-known for its proximity to the Great Smoky Mountains National Park, and is the home of the University of Tennessee. Go Vols!  Living in Knoxville means experiencing all four seasons.  Best of all, each of them is pretty mild!

Combine all that with the abundant natural beauty of the surrounding mountains, and you have a city that truly offers something for everyone. Knoxville has a vibrant arts culture, seasonal festivals, top-notch foodie and incredible outdoor recreation. It’s a perfect blend of big-city amenities and Southern charm.

Materials Management:

Materials Management employees are responsible for coordinating and managing activities such as customer service, requisitioning, inventory replenishment, shipping, receiving, warehousing, supply distribution and revenue capture. We often focus on value analysis activities related to standardization and provide supporting information related to supply cost and expense budgeting. We have approximately 25 positions that work various shifts throughout the day. Our employees have the opportunity to interact with all of the departments in the facility and have many advancement options.  

Position Summary:

Works under the general supervision of the Director of Materials Management to coordinate all inventory control functions for the Materials Management Department.  Performs all duties necessary to ensure that the ordering and receipt for perpetual inventories is completed within hospital guidelines and parameters of the Materials Management information system. Works closely with managers, directors, and vice-presidents to conduct and analyze their annual physical inventories.

Recruiter: Kathleen Rice || kkarnes@covhlth.com || 865-374-5386

• Provides support and service to managers, directors, and vice-presidents to conduct physical inventories in their departments. This includes but is not limited to the building of count sheets, test counts, pricing and valuation of inventoried items.
• Responsible for organizing, conducting, and reporting routine cycle counts for the perpetual inventory.
• Accountable for the number, frequency, and appropriateness of all inventory debits, credit, and adjustments.
• Uses research and analytical skills to study and do reporting on supply trends at the facility or department level. Uses advanced PC software skills to prepare succinct and meaningful reports for managers and customers.
• Responsible for the overall accuracy of the Materials Management inventory, as well as for supporting the annual inventory turnover goals set by management.
• Responsible for effective, timely, and autonomous decision making in matters of customer relations, problem solving, or issues which arise in absence of the director.
• Responsible for using the inventory management system as a tool for maintaining adequate inventory balances in the perpetual inventory.
• Uses various reports and system forecasts to ensure the proper minimums and maximums are specified.
• Responsible for preparing/communicating purchase orders within policy guidelines on the Materials Management Information System (MMIS).
• Acts as a conduit/consultant between Corporate Purchasing and end users to assure requested items are added and maintained within the MMIS.
• Responsible for resolving matters relating to invoice/shipping discrepancies with vendors, Corporate Purchasing, and finance staff.
• Responsible for professionally communicating with customers, suppliers, and support personnel via telephone, e-mail, or in person.
• Attends meetings as directed/requested with suppliers, customers, support staff, and management.
• Responsible for maintaining a neat and well organized filing system for documents related to purchase transactions.
• Responsible for coordinating vendor returns, backorders, or evaluations as required or requested by management.
• Recommends product substitutions to customers in cases of vendor backorder or supply shortages.
• Responsible to support and uphold a high ethical standard with respect to business and professional conduct while in the employment of Covenant Health.
• Local travel required.
• Follows policies, procedures, and safety standards. Completes required education assignments annually. Works toward achieving goals and objectives, and participates in quality improvement initiatives as requested.

Minimum Education:          

None specified; will accept any combination of formal education and/or prior work experience sufficient to demonstrate possession of the knowledge, skill and ability needed to perform the essential tasks of the job, typically such as would be equivalent to an Associate’s degree.  Preference may be given to individuals possessing a Bachelor’s degree in a directly-related field from an accredited college or university.

Minimum Experience:         

None.

Licensure Requirement:     

Employee must have a valid Tennessee driver’s license Class D and state mandated minimum insurance coverage.  Driving record must meet Covenant Health minimum standards at the date of hire and throughout employment tenure.