Covenant Health

Unit Administrative Coordinator, Clinical Access

Full Time, 80 Hours per pay period, Day Shift

Peninsula Overview:

Peninsula, a division of Parkwest Medical Center, has set a new standard for effective, innovative and caring mental health services in East Tennessee. With a combined total of more than 75 years of experience, Peninsula has helped thousands of people recover from disorders and dependencies, and lead healthy, positive and productive lives.

Offering both inpatient and outpatient services for children, adolescents and adults, Peninsula is a leader in the changing healthcare environment. The hospital is located in Blount County, with outpatient centers in Knox, Blount, Loudon and Sevier Counties. Additionally, Peninsula offers care specifically designed for seniors with co-existing psychiatric and medical conditions at the Senior Behavioral Center located at Parkwest Medical Center. Peninsula is truly committed to improving the health of the people and communities it serves. 

Position Summary:

The Unit Administrative Coordinator is responsible for coordination of employee human resource issues, the payroll/scheduling system, unit/department budgetary preparations with ongoing financial analysis of operations, and performance metric reporting, as outlined below.  The position supports the business aspect of the triad leadership model.  Assigned to the key functions or service lines of a director in patient care and/or clinical support services.

Recruiter: Brittany Smithson || bpartell@CovHlth.com || (865) 374-5363

Human Resources Duties

• Processes PARs (including generation and electronic storage of Hiring, Reclassification, and Termination PARs, and Auths to Hire).
• Maintains an up-to-date, comprehensive employee database to include: employee compensation and status, total budgeted positions vs. filled positions, and total vacancies and vacancy rates and/or maintain a working human resource file for each employee within each designated area, in compliance with all federal, state, local, and the Joint Commission standards.
• Coordinates payroll processing using the KRONOS system.
• Generates and analyzes reports in both KRONOS Timekeeper and Scheduler identifying variances or trends that must be brought to the attention of the manager or director for intervention and resolution.

Finance Duties

• Collaborates with the leadership team in the development of the annual capital budget.
• Processes capital and minor equipment requests for designated areas. Maintains a database of all approved capital expenditures year-to-date.
• Assists in development of annual operating budgets.
• Performs ongoing financial analysis of monthly operating budgets.
• Develops staffing matrixes.
• Assists with delayed claims and late charges as assigned.

Project Management

• Plans and executes events/meetings as needed.
• Supports, facilitates, or leads quality/financial initiative projects as assigned by management.
• Conducts research to identify “best practices” on given topics to support initiatives.
• Prepares executive summaries or presentations for review and/or education.
• Serves as a facilitator/recorder to designated quality teams and/or administrative meetings.
• Designs and implements educational plans as assigned.

Miscellaneous

• Assist in annual strategic planning and goal setting for designated areas and the organization.
• Maintains scorecards for corresponding director and designated areas.
• Facilitates administration/employee communication, interactions, and follow-up, as well as, serving as a liaison between other Coordinators, Managers, et al responsible for coordinated patient care movement along the continuum of care.
• Orders supplies and forms as needed.
• Demonstrates proficiency in the application and operation of Microsoft Office (Word, Excel, PowerPoint, Outlook, and Access), KRONOS, EPSI, VISIO, FRX, SharePoint, StarClin, Delayed Claims Database, Report2Web, and PRCEasyView.
• Serves as a technical resource at appropriate times.
• Follows policies, procedures, and safety standards. Completes required education assignments annually. Works toward achieving goals and objectives, and participates in quality improvement initiatives as requested.
• Other projects as assigned by corresponding Director or manager.

Minimum Education:          

None specified; will accept any combination of formal education and/or prior work experience sufficient to demonstrate possession of the knowledge, skill and ability needed to perform the essential tasks of the job, typically such as would be equivalent to a Bachelor’s degree. Preference may be given to individuals possessing a Bachelor’s degree in a directly-related field from an accredited college or university.

Minimum Experience:         

None

Licensure Requirement:      

None