Covenant Health

Office Manager, TOG Lenoir

Full Time, 80 Hours Per Pay Period, Day Shift

Thompson Oncology Group Overview:

As a member of Covenant Health and Thompson Cancer Survival Center, Thompson Oncology Group is part of the region’s largest cancer-fighting network, with more imaging centers, more board-certified physicians and surgeons, and more cancer and radiation centers closer to where you call home. All Thompson Oncology Group practices are committed to excellence and ongoing quality improvement.

Thompson Oncology Group (TOG) is a leader in medical oncology services and provides patients access to all proven, drug-based treatments and the latest clinical trial medicines. Our team of board-certified, fellowship-trained medical oncologists and certified advanced practice providers deliver on-site care and treatment, including chemotherapy, immunotherapy, targeted therapy, and hormone therapy, at affiliated infusion centers throughout our region.

Position Summary:

Directs and coordinates the overall functions of two to maximum of three providers (physician or mid-level) or a one to maximum of three specialty providers (physician or mid-level) to ensure maximization of cash flow while improving patient, physician and other customer relations. Responsible for assisting and consulting with the Director of Clinical Services in providing leadership, direction, growth, and administration of operations for one (1) to nine (9) assigned Provider practices. Directly responsible for managing provider relationships and is the providers main point of contact for Thompson Oncology Group (TOG).

If you have any questions please contact Recruiter: Sarah Grey || sgrey1@covhlth.com || 865-374-5271        

• Follows Studer principles including rounding and develop the AIDET fundamentals of communication.
• Assumes responsibility for selecting, hiring and training needs of office employees by ensuring appropriate staffing levels. Supervises and evaluates performance over assigned personnel. Meets with staff on a monthly basis.
• Maintains financial goals of practice by ensuring efficient and timely billing and collection process. Review current status of patient accounts to identify and resolve billing and processing problems in a timely manner.
• Develops and directs efficient materials management process. Ensures cost-efficient ordering and utilization of supplies by using preferred vendors.
• Ensures office compliance with regulatory and governmental agencies.
• Establishes positive working environment with physicians, staff and preferred outside vendors. Promotes open communication within office.
• Oversees and monitors operating expenses and performs within budget as applicable.
• Provides necessary resources and support as needed for all office departments and location as applicable.
• Remains accessible to all office personnel.
• Recommends opportunities for coordination of interdepartmental office efforts.
• Assists in development and monitoring of budget and performance goals.
• Maintains efficient and effective information and reporting systems. Recommends changes to enhance capabilities.
• Maintains consistent contact with designated physicians concerning daily operational activities and financial progress. Meets monthly with physicians.
• Maintains strictest confidentiality.
• Follows policies, procedures, and safety standards. Completes required education assignments annually. Works toward achieving goals and objectives and participates in quality improvement initiatives as requested.
• Performs other duties as assigned.

Minimum Education:

High school diploma or equivalent, prefer Bachelor’s degree in business or related field.

Minimum Experience:

Supervisory experience preferred.

Licensure Requirement:

None.