Covenant Health

Job Title
Supv, Inventory Control
ID
3521818
Facility
LeConte Medical Center
Department Name
MATERIALS MGT

Overview

LeConteMedicalCenterLOGO-2019

 

 

Supervisor, Inventory Control

Full time, 80 hours per pay period, Day shift 

 

Position Summary:

Works under the general supervision of the Director of Materials Management to coordinate all inventory control functions for the Materials Management Department.  Performs all duties necessary to ensure that the ordering and receipt for all perpetual inventory locations is completed within hospital guidelines and parameters of the Materials Management information system. Supervises and directs the daily work activities of the staff necessary to accomplish all the functions of the Materials Management department.  Assists with implementing and monitoring department processes to achieve performance goals.

Responsibilities

  • Supervises and directs the daily supply and equipment receiving, storage, and distribution functions and activities within the Materials Management department.
  • Assumes operational responsibility of the department in the absence of the department manager, including scheduling and staff assignments.
  • Assists with the implementation of, and monitors compliance with, policies, procedures, and regulations for all work functions under this area of responsibility. Ensures that such policies and practices align with Covenant Health’s Purpose and Values.
  • Provides input for performance continuums and makes recommendations for the development of department personnel.
  • Coordinates annual physical inventory counts for all inventory locations. This includes, but is not limited to, generation of count sheets, auditing counts, researching variances, and maintaining support documentation for auditors. Responsible for organizing, conducting, and reporting routine cycle counts for perpetual inventory locations.
  • Accountable for the accuracy of all inventory debits, credits, and adjustments to the appropriate cost centers.
  • Uses research and analytical skills to study and do reporting on supply trends at the facility or department level. Uses advanced PC software skills to prepare succinct and meaningful reports for managers and customers.
  • Responsible for the overall accuracy of the Materials Management inventory, as well as for supporting the annual inventory turnover goals set by management.
  • Handles customer complaints, and then follows up to ensure that the issue was resolved to the satisfaction of the customer.
  • Responsible for using the inventory management system as a tool for maintaining adequate inventory balances in the perpetual inventory.
  • Uses various reports and system forecasts to ensure the proper minimums and maximums are specified.
  • Responsible for preparing/communicating emergency purchase orders within policy guidelines on the Materials Management Information System (MMIS).
  • Acts as a conduit/consultant between Corporate Purchasing and end users to assure requested items are added and maintained within the MMIS.
  • Responsible for resolving matters relating to invoice/shipping discrepancies with vendors, Corporate Purchasing, and finance staff.
  • Responsible for professional communications with customers, suppliers, and support personnel via telephone, e-mail, or in person.
  • Attends meetings as directed/requested with suppliers, customers, support staff, and management.
  • Provides requisitioning training to hospital staff as requested.
  • Responsible for maintaining a neat and well-organized filing system for documents related to purchase transactions.
  • Responsible for coordinating vendor returns, backorders, or evaluations as required or requested by management.
  • Recommends product substitutions to customers in cases of vendor backorder or supply shortages.
  • Follows policies, procedures, and safety standards. Completes required education assignments annually. Works toward achieving goals and objectives, and participates in quality improvement initiatives as requested.
  • Local travel required.
  • Performs other duties as assigned.

Qualifications

Minimum Education: None specified; will accept any combination of formal education and/or prior work experience sufficient to demonstrate possession of the knowledge, skill and ability needed to perform the essential tasks of the job, typically such as would be equivalent to a high school diploma or GED.  Preference may be given to individuals possessing an Associate’s degree in a directly-related field from an accredited college or university.

 

Minimum Experience: Three (3) years of directly-comparable experience.

 

Licensure Requirement: Employee must have a valid Tennessee driver’s license and state mandated minimum insurance coverage.  Driving record must meet Covenant Health minimum standards at the date of hire and throughout employment tenure.

 

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